Position Summary

We are looking for a dependable, upbeat, and professional Administrative Assistant / Front Desk Coordinator to be the first point of contact for our company. This role manages incoming calls, greets visitors, supports daily office operations, and assists the operations team with administrative tasks. You must be organized, positive, and comfortable working in a fast-paced service environment.

Responsibilities

• Answer and route incoming phone calls

• Greet customers, vendors, and visitors in a professional manner

• Schedule appointments and coordinate with field staff

• Manage email communications through Outlook

• Prepare documents and reports using Microsoft Word and Excel

• Perform data entry and maintain organized digital and paper files

• Assist with invoicing support and general office administration

• Maintain a clean, professional front desk environment

• Ensure desk coverage by 8:00 AM daily

Qualifications

• 1+ year of administrative assistant or front desk experience preferred

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Strong communication and customer service skills

• Professional appearance and positive attitude

• Strong organizational skills and attention to detail

• Reliable transportation and consistent attendance

Compensation and Benefits

• Pay range: $20.00 to $22.00 per hour, based on experience

• Monday through Friday schedule

• Paid holidays

• Paid time off

• Monday - Friday:  8A - 5P

Duties and Responsibilities

Essential Functions Statements:

• Read and interpret plans and repair specifications from engineers and architects.
• Estimate and forecast project costs.
• Gathers details and compiles data from job site observations.
• Contacts subcontractors to bid specific trade items, if required.
• Tracks and meets deadlines set by clients and management.
• Incorporates OSHA and building code requirements into all estimates.
• Displays creativity and latitude.
• Participates in safety meetings; wears proper personal protective equipment.
• Retain confidentiality within as well as outside of the office.
• Work as a team with other employees.
• Review the work progress on daily basis and manage job costs.
• Plan ahead to prevent problems and resolve any emerging ones.
• Negotiate terms of agreements, draft contracts and obtain permits and licenses.
• Participate in safety meetings; wears proper personal protective equipment.
• Perform the duties above efficiently and effectively and in a workmanlike manner.

Required Qualifications

• Valid Driver's License and reliable transportation.
• Experience in reconstruction industry preferred, but not required.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Sensitive Information Discretion- Discretion in divulging information that may be sensitive in a personal or organizational nature.
• Accuracy - Ability to perform work accurately and thoroughly.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace.
• Outgoing - Ability to effectively build relationships with customers
• Must have a clean background check prior to beginning position and maintain a clean record throughout employment.

Water Extraction Team, LLC dba Property Solutions Team is an emergency restoration company and general contractor serving HOA and property management clients.  We handle everything from small maintenance issues to large-scale property damage and capital improvement projects.

We are growing and need someone focused on one thing: building relationships and generating opportunities in the field.

What This Role Actually Is

This is not a remote marketing job.
This is not a social media position.

This is a field-based relationship and lead generation role.

You will be:

• Visiting property management offices in person
• Dropping off marketing materials, gifts, and branded items
• Making warm calls and sending follow-up emails
• Scheduling lunches, meetings, and site visits
• Staying in consistent contact with industry professionals

If you are not comfortable walking into offices, introducing yourself, and following up repeatedly, this role is not a fit.

What You Will Be Responsible For

Field Outreach

• Make regular in-person visits to HOA and property management companies
• Represent the company professionally and consistently
• Build familiarity and trust over time

Lead Generation

• Identify and research target companies
• Conduct outreach via phone and email
• Set meetings and coordinate appointments

Follow-Up & Relationship Management

• Maintain ongoing communication with prospects
• Track interactions and ensure consistent follow-up
• Support long-term relationship development

Organization & Tracking

• Maintain accurate records in CRM or tracking systems
• Manage schedules, outreach lists, and follow-ups
• Report activity and results

What We Are Looking For

• Strong written and verbal communication skills (professional, polished English required)
• Highly organized and detail-oriented
• Comfortable with in-person outreach and repeated follow-up
• Able to manage multiple tasks without dropping the ball
• Self-motivated and accountable

Preferred:

• Background in customer service, admin support, or sales coordination
• Familiarity with property management, HOA, or construction industries
• Experience using CRM systems

Compensation

• Base salary: $50,000 to $60,000
• Performance-based bonus tied to meetings and lead generation
• Mileage reimbursement or travel support
• Budget for client visits (meals, gifts, marketing materials)
• Growth opportunity into higher-level business development roles

What Success Looks Like

• Consistent weekly outreach activity
• Increasing number of scheduled meetings
• Strong presence with HOA and property management companies
• Reliable follow-up and clear tracking of activity

Skills including drywall installation, drywall finish, texture, paint, tile, baseboard installation, minor plumbing, minor electrical, and more.  Maintenance and work order tasks for residential units. 

If you have some or all of these skills we want you to join our team! 

Must have a valid driver’s license.

Full Time.

Monday – Friday + On call

$25 - $35 / hr

On call bonuses available.

Health Benefits

Dental Benefits

AFLAC Benefits

LTD/STD + Life Benefits

Paid Vacation

Retirement Benefits

Paid Holidays

Tool Purchase Assistance Programs

Referral Programs

Professional Development and Career Path Programs

ESL Assistance

Mileage Reimbursement